Ottawa Valley District Girls Hockey Association Powered by Goalline Sports Administration Software

Vulnerable Sector Screening

 Why Vulnerable Sector Screening?

The OWHA (Ontario Women's Hockey Association) requires  the Ottawa Valley District Girls Hockey Association to implement mandatory vulnerable sector screening for the safety all of our participants. This includes, but is not limited to, Board Members, Coaches, Assistant Coaches, Trainers, Managers and Helpers. Basically anyone who has any interaction with our players will need to be cleared through the vulnerable sector screening process. 

What is Vulnerable Sector Screening?

The vulnerable sector screening was established to provide screening of individuals who intend on working or volunteering with the vulnerable

sector. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or

permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a

person in a position of authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social

worker, taxi driver, day-care worker, adoptive parents, sport coaches, etc.


What does a vulnerable sector screening include?

A vulnerable sector screening search may provide the following information:

• Criminal record (adult and/or young offender, including summary offences);

• Findings of not guilty by reason of mental disorder;

• Probation, prohibition and other judicial orders which are in effect;

• Convictions/pending charges under Child and Family Services Act;

• Apprehension under the Mental Health Act;

• Details of incidents that local Police believe may assist an agency in making an informed decision, including charges where

no finding of guilt was made and incidents where no charges were laid.


How to apply?

The applicant must complete a Vulnerable Sector Screening form which is available through your local police department. A representative of

Ottawa Valley District Girls Hockey Association must sign your form before you submit it.

Every applicant must submit their form in person at their local Police department. A visual identification of each

applicant will be carried out; you must bring two pieces of identification, preferably government issued, one being a photo identification.

The following is a list of identifications that are considered acceptable forms of identification:

Photo identification: must provide photo and both the name and date of birth of an individual:

Non-photo identification: which provides both the name and date of birth or address of an individual


                Driver's licence

                Birth certificate


                Baptismal certificate

                Canadian Citizenship Card

                Canadian Blood Donor Card

                Firearms Acquisition Certificate

                Fishing or Hunting Licence

                Government Employment Card

                Hospital Card

                Immigration Papers with photo

                Immigration Papers

                Indian Status Card

                Recent utility bill to confirm current address if no driver's licence is available

                Military Employment Card

People under 16 can provide

                school identification

                bus pass and/or their parent can provide verification

                Permanent resident card

                Student card

How long will it take?

Processing time will take two to three weeks, and the response will be mailed back to the applicant. Responses may also be picked up from the local Police department if the applicant indicates so on the form.


Is there a fee?

Ontario Provincial Police (go to the station in the community which you reside).  You need to bring along a letter signed by our president, stating that it is for a volunteer position (see below).  There is a second form just for your information about what identification to bring along.  The third form you need to print off, fill in and bring along with you to the police detachment. 

Association Letter Requesting Criminal Reference Check

Acceptable identification 

Vulnerable Sector Screening Forms

For those people have a current (no older than 4 years) vulnerable screening criminal reference checks complete, you simply need to fill out the OWHA Offence Declaration  and return it to your respective convener.


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