Why Vulnerable Sector Screening?
The OWHA (Ontario Women's Hockey Association) requires the Ottawa Valley District Girls Hockey Association to implement mandatory vulnerable sector screening for the safety of all of our participants. This includes, but is not limited to, Board Members, Coaches, Assistant Coaches, Trainers, Managers and Helpers. Basically, anyone who has any interaction with our players will need to be cleared through the vulnerable sector screening process.
What is a Vulnerable Sector Screening?
The vulnerable sector screening was established to provide screening of individuals who intend on working or volunteering with the vulnerable sector. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social worker, taxi driver, day-care worker, adoptive parents, sport coaches, etc.
What does a vulnerable sector screening include?
How to apply?
The applicant must complete a Vulnerable Sector Screening form which is available through your local police department. Please find attached a letter that you can present with your application.
Every applicant must submit their form in person at their local Police department. A visual identification of each applicant will be carried out; you must bring two pieces of identification, preferably government-issued, one being a photo identification.
The following is a list of identifications that are considered acceptable forms of identification:
Photo identification: must provide a photo and both the name and date of birth of an individual:
Non-photo identification: which provides both the name and date of birth or address of an individual
People under 16 can provide
How long will it take?
Processing time will take two to three weeks, and the response will be mailed back to the applicant. Responses may also be picked up from the local Police department if the applicant indicates so on the form.
Is there a fee?
Ontario Provincial Police (go to the station in the community which you reside). You need to bring along a letter signed by our president, stating that it is for a volunteer position, these can be requested at email@example.com. There is currently no fee for a volunteer position.
For those people have a current (no older than 3 years) vulnerable screening criminal reference checks complete, you simply need to fill out the OWHA Offence Declaration and return it to your respective convener.