Why Vulnerable Sector Screening?

The OWHA (Ontario Women's Hockey Association) requires the Ottawa Valley District Girls Hockey Association to implement mandatory vulnerable sector screening for the safety of all of our participants. This includes, but is not limited to, Board Members, Coaches, Assistant Coaches, Trainers, Managers and Helpers. Basically, anyone who has any interaction with our players will need to be cleared through the vulnerable sector screening process. 

What is a Vulnerable Sector Screening?

The vulnerable sector screening was established to provide screening of individuals who intend on working or volunteering with the vulnerable sector. A vulnerable person is defined as a person who, because of their age, a disability, or other circumstances, whether temporary or permanent are (a) in a position of dependence on others or (b) are otherwise at a greater risk than the general population of being harmed by a person in a position of authority or trust relative to them. This type of screening is required for the following types of positions: teacher, social worker, taxi driver, day-care worker, adoptive parents, sport coaches, etc.

What does a vulnerable sector screening include?

  • A vulnerable sector screening search may provide the following information:
  • Criminal record (adult and/or young offender, including summary offences);
  • Findings of not guilty by reason of mental disorder;
  • Probation, prohibition and other judicial orders which are in effect;
  • Convictions/pending charges under the Child and Family Services Act;
  • Apprehension under the Mental Health Act;
  • Details of incidents that local Police believe may assist an agency in making an informed decision, including charges where no finding of guilt was made and incidents where no charges were laid.

How to apply?

The applicant must complete a Vulnerable Sector Screening form which is available through your local police department. Please find attached a letter that you can present with your application.  

Every applicant must submit their form in person at their local Police department. A visual identification of each applicant will be carried out; you must bring two pieces of identification, preferably government-issued, one being a photo identification.

The following is a list of identifications that are considered acceptable forms of identification:

Photo identification: must provide a photo and both the name and date of birth of an individual:

Non-photo identification: which provides both the name and date of birth or address of an individual

  • Driver's licence
  • Birth certificate
  • Passport
  • Baptismal certificate
  • Canadian Citizenship Card
  • Canadian Blood Donor Care
  • Firearms Acquisition Certificate
  • Fishing or Hunting Licence
  • Government Employment Card
  • Hospital Card
  • Immigration Papers with photo
  • Immigration Papers
  • Indian Status Card
  • Recent utility bill to confirm current address if no driver's licence is available
  • Military Employment Card

People under 16 can provide

  • school identification
  • bus pass and/or their parent can provide verification
  • Permanent resident card
  • Student card

How long will it take?

Processing time will take two to three weeks, and the response will be mailed back to the applicant. Responses may also be picked up from the local Police department if the applicant indicates so on the form.

Is there a fee?

Ontario Provincial Police (go to the station in the community which you reside).  You need to bring along a letter signed by our president, stating that it is for a volunteer position, these can be requested at  There is currently no fee for a volunteer position.

For those people have a current (no older than 3 years) vulnerable screening criminal reference checks complete, you simply need to fill out the OWHA Offence Declaration  and return it to your respective convener.